CCPR would like Faculty affiliates to keep their working papers published in the Population Working Paper Series. Please send your working paper to firstname.lastname@example.org. It is essential that we demonstrate publicly how productive CCPR faculty affiliates are. Here are some guidelines on how to define working paper:
- Working papers are typically preliminary version of papers that will be (eventually) submitted for publications after revision.
- Working papers are often papers which were presented at academic conferences and which will be revised before submission to a journal. For example, in many fields, conference papers are published as working papers specifically in order to solicit feedback from colleagues which will be used in the revision.
- Working papers can also be longer versions of papers than those that are eventually submitted for publication. For example, in public health, many journals have extremely tight word limitations. Authors can produce longer papers describing the entire project and put them in the working paper series. They then write a much briefer paper summarizing all or part of the results.
- Working Papers can also be used to publish methodological pieces or descriptions of data collection or data sets that would not fit in a standard journal article. It can also be used for longer project reports.
- Each discipline has different norms about publication of preliminary results. CCPR faculty affiliates are cautioned to check practices in their own discipline to insure that posting of a preliminary version of the paper in the PWP Working Paper series does not preclude publication in a journal. The author(s) is responsible for determining whether the journal they want to publish in would consider posting an earlier version in the PWP working paper series to be “prior publication” which disqualifies a paper from review for the journal.
UCLA allows faculty copyright ownership of their publications and also leaves faculty on their own to negotiate copyright transfer agreements typically required to publish in scholarly journals. However, some journal copyright transfer agreements may not allow any “prior publication”. If faculty wish to make reprints of their article and such rights were not secured in the copyright transfer agreement, they would be required to seek the Journal’s permission and possible even pay fees for use of their own article. CCPR can help negotiate these agreements to secure the rights desired by faculty. CCPR can also facilitate the general publishing process, to save faculty effort on the administrative steps that are typically required.
The following websites can help you keep up with changing copyright policies and provide valuable assistance in determining your rights and suggesting sample agreements:
- Reshaping Scholarly Communication
- SHERPA: Publisher copyright policies and self archiving
- NIH FAQ page for revised public access policy