MPC Job Opening: Executive Accounts Specialist

Requisition 196131
The Minnesota Population Center (MPC, www.pop.umn.edu) seeks an experienced business
professional to join its research center financial team. This position has responsibility for processing,
preparing, and tracking purchases and expense reimbursements. The position functions as a member of
the MPC Admin Core and works closely with other members of the center financial and administrative
team. The position also has frequent contact with principal investigators and project managers at MPC.
* Note: This position is represented by a bargaining unit, AFSCME Clerical. Dues or fair share
deductions will be made. *

Responsibilities
Fiscal Administration (95%) – Has primary responsibility for preparing and processing EFS
documents, including the following areas:
1. P-Cards: In addition to making purchases with his/her own P-Card when appropriate, this position
obtains purchase receipts from card holders, reviews for accuracy and completeness, determines
appropriate account string to charge, reconciles charges in EFS, obtains signature, scans and submits
to ImageNow meeting all University deadlines.
2. Expense and Travel Reimbursements: Obtains employee receipts related to travel and expense
reimbursement, writes justifications for travel and expenses, processes in EFS, scans documents and
sends to ImageNow. MPC travel and expense reimbursements are complicated and complex because
of international projects. Coordinates with MPC Travel Committee and MPC Professional
Development Committee on pre-approved requests and resolves discrepancies. Tracks staff travel
reimbursements.
3. Requisitions: Prepares purchase orders (includes hotels, caterers, facility improvements, etc.).
Prepares, submits, and tracks Contracts for Professional Services, including information and signatures
for PSIS documents. Communicates with PIs, project managers, and supervisors to obtain necessary
information to process complex requisitions. Handles vendor creation and maintenance.
4. Vouchers: Prepares invoices for payment by the OVPR Cluster. This includes preparing check
request forms, initiating wire transfers, and receiving requisitions in EFS. This requires determining
correct chart field strings and obtaining information for entry.
5. Other Financial Tasks: Acts as back up for pay and leave entry. Serves as second reviewer for pay
abstracts. Stays up-to-date on knowledge of University, federal and MPC guidelines with regard to
travel and purchasing. Provides information and guidance to MPC staff as needed. Conducts regular
verification of EFS documents in ImageNow, verifies accuracy and legibility. May supervise student
assistants in financial tasks. Assists accountants with annual and quarterly tasks, such as annual budget
prep and entry; fiscal year-end close; quarterly budget projections; and effort certification. Familiarity
with these tasks present additional opportunities for professional development. This position isencouraged to attend the annual Sponsored Projects Symposium, and the Grants Management User
Network (GMUN) and Financial System User Network (FSUM) meetings.
Other Duties (5%) – Provides back-up as needed for front desk. Performs other duties as assigned,
which may eventually include reconciling ISO and External Sales transactions for MPC.

Qualifications
Required: High school diploma/GED and four years of general accounts transaction experience.
Training may be substituted for some of the years of experience. Experience with Microsoft Excel.

Additional Selection Criteria include: Experience with EFS and PeopleSoft Human Resource
Management System. Excellent oral and written communication skills. Ability to prioritize duties and
manage deadlines. Comfortable learning new computer software. Experience or interest in working
with sponsored grants, their policies and procedures, and granting agencies (especially NSF and NIH).
Other requirements include good interpersonal skills, reliability and attention to detail, as well as the
ability to work independently and as part of a diverse team environment.

Application Procedures
Please apply using the University of Minnesota’s online employment system (http://z.umn.edu/s26).
Attach a cover letter, resume, and contact information for three professional references to your online
application. Any offer of employment is contingent upon the successful completion of a background
check. Our presumption is that prospective employees are eligible to work here. Criminal convictions
do not automatically disqualify finalists from employment. For more information, contact mpcjobs@umn.edu